7.2. User Profile
Click on path: CLINIC > Users > Name of User
View the profile for this user. Only the clinic administrator may take an action on this page to reset the user's password or unlock the user.
7.2.1. Profile information
7.2.1.1. For French clinics only
- For users linked with the Health Directory
- The user information in SMARTVIEW from the Health Directory can be updated by clicking on the
Update information
button.
- The Professional's national identifier is used to query the Health Directory. Once the information is retrieved from the Health Directory, the following fields are updated:
- RPPS or ADELI ID
- Professional's national identifier from the Health directory
- Profession/Specialty
- Profession or Specialty from the Health directory
- Category
- Category of Healthcare professional from the Health directory
- First Name
- User's first name from the Health directory
- Last Name
- User's last name from the Health directory
- In the case of a mismatch between the SMARTVIEW user and the registered professional from the Health directory, click on “Modify all” to change the association.
When you have logged in using PRO SANTE CONNECT (PCS) at least once, the following message is displayed “The user has activated the connection with PCS”
- For users not linked with the Health Directory
- If you want to associate the SMARTVIEW account with a registered professional from the Health directory, click on “Modify”. This will display the interface for searching in the Health Directory described in Create New User
- NIR Number
- Social security number (NIR). Up to 15 digits are allowed.
7.2.1.2. For clinics in all countries (including France)
- * Username
- This field cannot be modified once defined during user setup.
- * First Name
- Required field. Up to 50 letters are allowed. This field is automatically filled in for French users listed in the Health directory.
- * Last Name
- Required field. Up to 50 letters are allowed. This field is automatically filled in for French users listed in the Health directory.
- Phone Number
- Enter the phone number according to the country format. You may use spaces, periods, plus signs, parentheses and dashes.
- France format: nn.nn.nn.nn.nn
- Germany format: nn nnn nnn nnn
- Italy format: nn nnnnn nnn
- Spain format: nnn.nnn.nnn
- United Kingdom format: nnnnn nnnnnn
- Austria format: nnnn nnnnnnnn
- Switzerland format: nn nnn nnnn
- Netherlands format: nnn nnnnnn
- Portugal format: n nnnn nnnn
- Norway format: n nnn nnnn
- Sweden format: nnn nnnnnnnn
- Belgium format: nn nnn nnn
- Australia format: n nnnn nnnn
- Japan format: nn nnn nnnn
- Canada format: nnn nnn nnnn
- Mobile Number
- Enter the mobile number. You may use spaces, full stops, plus signs and dashes.
- * Email
- Required field. Enter the email address for this user. Up to 256 characters are allowed. You may use "@" and "." along with letters and numbers. This e-mail address is used by SMARTVIEW™ to send the login information to the user.
- * Role
- Required field. You may select more than one role for a user in this clinic.
- Clinic administrator: This person performs all administrative tasks for the clinic in the SMARTVIEW™. A clinic may have more than one administrator. The administrator may also be a physician.
- Physician with write privileges: This physician will have access to all patient information within the clinic, will be able to schedule and complete remote follow ups, and add additional users to the system.
- Assistant: This person may be a nurse, technician, allied healthcare professional or other similar professional. This role will have access to all patient information within the clinic, will be able to schedule and complete remote follow ups, and add additional users to the system.
- Referral with read only privileges: This physician will only have read only access to view their patients' information. This role will not be able to complete remote follow ups or view clinic administrative screens.
- Two-factor authentication with SMS
- When two-factor authentication is activated and the phone number for sending an SMS is confirmed, the following message is displayed:
Two-factor authentication is activated
otherwise Two-factor authentication is not activated
is displayed.
- Click on
Activate
to enable the two-factor authentication. Then, fill in the phone number to be used for sending the SMS, and click OK
.
- In order to verify the phone number that was entered, an SMS with a six digit pincode will be sent. Once the SMS is received, fill in the pincode on screen then click on
OK
.
- If the clinic administrator authorizes it, two-factor authentication can be disabled by clicking on
Deactivate
. One of the password recovery questions will be asked to confirm deactivation.
- A clinic administrator can also disable two-factor authentication for a user account.
7.2.2. User System Access
7.2.2.1. System Access
Indicates if the user is able to access the system.
Actions available if applicable to the user’s status:
- Reset Password: sends an email to the user giving him/her access to return to the site to create a new password
- Unlock User: if the user had 3 failed attempts to login to the site, the Clinic Admin can click this button to allow the user to login again
- Activate User: enabled if user has been deactivated in the system and is being viewed by an authorized user, will activate this user in the system
- Deactivate User: enabled if viewed by an authorized user, will deactivate this user in the system
7.2.3. User Status
7.2.3.1. Clinic Access
Indicates if the user is active in this clinic.
Status values
- Active: defaults to being selected for the active user
- Suspended: the user will no longer have access to this clinic in SMARTVIEW™
7.2.4. Actions
- Cancel
- Click on Cancel to go to the User List without saving changes
- Save
- Click on Save to save the changes and display a confirmation message
- Two factor authentication with SMS
- You can activate two-factor authentication for your account that will secure the access to your account. When activated, you will be asked to enter a pincode that will be communicated to you with an SMS sent to your mobile phone.
- Click on the Activate button to enable the two-factor authentication. Then, fill in the phone number to be used for sending the SMS and click OK. In order to verify the phone number that was entered, an SMS with a six digit pincode will be sent. Once the SMS is received, fill in the pincode on screen then click on OK.
- If your administrator authorizes you, you can disable two-factor authentication by clicking on Deactivate.
